Run the academic calendar
Connect programmes, location-specific batches, weekly timetables and generated class sessions.
Academy Management
Academy Management Software for Learners, Batches, Attendance and Fees
Manage programmes, location-specific batches, learners, class schedules, attendance, fees, GST billing, authorised guardian access and Academy reports in Yepsta.
One flow
Programme to learner fee plan
Location-aware
Batches, trainers and access
Controlled
Guardian portal and documents
Business outcomes
Give every class, learner relationship and fee action one operating context
Each outcome stays connected to the customer, staff, billing or owner context used elsewhere in Yepsta.
Keep learner relationships clear
Maintain learner records with explicit guardian, contact and payer relationships.
Control attendance and fees
Finalise attendance, manage fee plans and dues, and create draft GST invoices through Yepsta billing.
Connected workflow
Move from guided Academy setup to reports and outstanding actions
The module fits the daily sequence your team already needs to complete.
Complete guided Academy setup
Configure the Academy workspace, operating locations and the setup steps needed before daily use.
Create programmes and batches
Add programmes with internal media, then create location-specific batches with capacity.
Add learners and relationships
Create learner records and explicitly connect authorised guardians, contacts and payers.
Assign trainers and enrol learners
Assign existing staff as trainers and manage learner enrolments through their lifecycle.
Build the weekly timetable
Plan recurring schedules and generate class sessions for each batch.
Manage class changes
Handle conflicts, cancellations, rescheduling, substitutions and session exceptions.
Mark and finalise attendance
Record batch or session attendance and make authorised corrections when required.
Prepare fee plans and dues
Use fee templates, learner fee plans, concessions, adjustments, dues and ageing views.
Create GST invoices
Prepare draft GST invoices through Yepsta’s canonical billing workflow and rely on billing records for invoice and payment status.
Communicate and review
Share authorised portal updates, announcements and private documents, then review Academy dashboards, reports, exports and outstanding actions.
Practical uses
Support the people running classes, fees and learner communication
Daily Academy desk
See today’s classes, trainer responsibility, learner attendance and actions needing follow-up.
Guardian and payer clarity
Give explicitly authorised people capability-based access to the right learner updates and private documents.
Fee and owner review
Track fee-plan dues and ageing, create draft GST invoices and export Academy reports for follow-up.
Academy operations workspace
Keep today’s classes, attendance, fees and learner actions visible.
The synthetic preview shows how owners and teams can move between learners, programmes, batches, schedules, attendance and fees without exposing real learner or guardian data.
YYepsta Academy
Academy workspaceSaturday · Academy overview
Today’s classes and actions
Synthetic single-location preview
Learners
184
Active records
Classes
6
Scheduled today
Fees due
₹42.6k
Needs follow-up
Next class
Spoken English · Batch SE-04
Trainer assigned · Room 2 · 18 of 20 seats
Today’s timetable
6 classes09:00Keyboard FoundationCompleted
10:30Spoken EnglishNext
12:00Digital SkillsScheduled
Attendance
31 / 34Current batch marked
Learner & guardian
Portal accessEnabled
DocumentsPrivate
UpdateTemplate ready
Continue exploring
Connect this workflow to related modules and service businesses.
GST billing and POS
Create GST-ready POS bills, invoices, estimates, credit notes and payment records for services and products in one connected workflow.
Notifications
Send connected transactional email and approved WhatsApp Business API notifications for appointments, orders, billing and customer updates.
Customer portal
Give customers mobile-friendly access to profiles, bills, packages, memberships, rewards, vouchers, wallet context and repeat actions.
Staff management
Manage staff roles, permissions, schedules, service responsibilities and location access with clear operational boundaries.
Reports
Track sales, appointments, inventory, reviews, outstanding payments and daily activity through owner-friendly business reports.
Multi-location
Manage location-aware staff, appointments, inventory, billing and reports as your service business expands across branches.
Academy management
Run programmes, batches, learners, classes, attendance and fees.
Coaching centre management
Coordinate recurring coaching batches and guardian updates.
Training institute management
Manage vocational and professional training cohorts.
All Yepsta features
Browse the complete connected Business OS feature directory.
Academy Management FAQ
Academy Management questions from owners and operating teams
Which Academy businesses can use this workflow? +
Yepsta supports academies, coaching centres and training providers that organise learners into programmes, location-specific batches, timetables and class sessions.
Can Yepsta manage learner, guardian and payer relationships? +
Yes. Learner records can retain explicit guardian, contact and payer relationships so access and fee responsibility are not inferred from a shared phone number or informal note.
How does attendance work? +
Teams can mark attendance for the relevant batch or generated class session, finalise it and make authorised corrections with the correct operational context.
Can Yepsta manage Academy fees and GST invoices? +
Yes. Teams can use fee templates, learner fee plans, concessions or adjustments, dues and ageing, then create draft GST invoices through Yepsta’s canonical billing system. Invoice and payment status comes from those billing records.
What can learners and guardians access? +
Secure portal access is capability-based. Explicitly authorised learners or guardians can receive portal-safe updates and access only the private documents and information made available to them.
Are notifications sent automatically by default? +
No. Email and approved WhatsApp notification events depend on the business enabling the channel, using valid templates, completing applicable verification and having the required WhatsApp credits.
Does Yepsta provide an LMS, exams or certificates? +
No. Yepsta manages Academy operations such as programmes, batches, schedules, attendance, fees, communication and reports; it does not deliver online courses, exams, grading, results or automated certificates.
See the workflow in context